It would be really nice if Asana had a way to have approval built in for tasks. Let me explain:
Say I have a task for a brochure Iām developing. Itās in a Project, and that Project has a custom field set up for the status of the brochure. When we have finished developing the piece, I need to order it. However, ordering product has itās own approval process. It would be nice if somehow in Asana, in the task, I could fill out all the order specs and quote information (perhaps a custom field for this), but then that information, once entered, sends to the approving officer, to where she simply clicks āapprovedā or ādeniedā, and then that task updates with that order approval status. You can do all this in long-abouts via comments in a task, but that gets messy as different people do things differently. Just some way send and receive an approval in a step in a task, if that makes sense.
Kind of like an āif this then thatā maybe? āif this custom field is set to that, then send this custom emailā? Thatād get the first half of the approval taken care of, which would even be better than it is, because at the very least the email could say āthis task is ready for your approval. Please check it.ā To go the distance, though, that email would have an āapproveā/ādenyā option, which would kick back into the Asana task once selected.
I wonder if you could use reports to make this easier. If you have custom fields for all your order specs, you could have a report that shows you all tasks where these fields are ānot blankā i.e. all order specs have been supplied. The approving officer then makes it a daily habit to check this report and can then update the order approval status.
Another idea would be to have a template task for your brochure that have 2 subtasks āApprovedā āDeniedā on which you are a collaborator. When you are done you assign them to the approving officer and wait for the notification āāApprovedā has been completedā for exampleā¦
You can also write āApprove/Denyā in the subtask and the officer has to remove the part he doesnāt want and check the task, the end result would be the same.
It would be nice to add approve or deny button to the task in the same way we add a dependent task. Because of its basically a dependent subtask. And it should just show up with a button and maybe a way to comment so you can enter why you denied or approved. The button would then shot off a notification like any subtask would when complete to the inbox of who the assignee is the parent task.
My feeling is that ādenyā or āapproveā is very āprocess-specificā where Asana is staying very generic. Unless it is something that can be activated on a per-task basis.
+1000 for this request. I am currently using another project manager for work and I wish I could suggest we switch to Asana, but this is a point of contention. We work on a lot of projects with internal partners and we need the approve feature. The recommendations above are great, but are too manual and donāt account for multiple approvers or are not friendly for larger groups or groups where the approver isnāt necessarily a manager. Having an approval feature where you could tag different people to approve or deny, and make it function like a task (with due dates and reminders) would be helpful.
Yes this is important for us too. I have a CMO who hates being āassigned to tasksā. He just wants to be notified when he has to approve something. He doesnāt want more ātasksā.
Hello from the Asana User Experience Research team!
Weāre working on some improvements to support creative teams with their approval workflows.
If youāre available next week (11/26/18- 11/30/18) to share your feedback on our early designs, weād love to chat over a 45-minute video call. You would receive a $75 Amazon gift card in exchange for your time.
If youāre interested in participating, please tell us a bit more about you using this quick survey: Share your feedback: Asana Proofing + Approvals
Weāll follow up shortly if youāre a match for this study. Thank you!
The same case, also my CMO donāt want to log in to Asana for doing approval. He wants just click one button in email. Is it possible to get this fiture?
Iām more than happy to announce that it is now possible to create approval tasks in Asana We have recently implemented this feature and you can learn more about it the following announcement: A new type of task is available in Asana. Meet Approvals!
We hope you enjoy it! Iām closing this thread now but if you have any follow-up questions or feedback to share please let us know here or in the #productfeedback category ! Weāll be more than happy to help you!
We have recently implemented this feature and you can learn more about it the following announcement: