We use a ‘Time spent’ custom field in our project template. Using advanced search, I’ve put together a report including all completed tasks with any value against Time Spent. The problem I’ve got is that the results include not just current projects in development but also the ones that have been archived - mostly because they were put on hold or completed. This means I’m not getting a true picture of how much time has been spent on projects in this session.
As the number of projects in development grows, it’s increasingly harder to tell which projects are current and which are archived. A simple addition to the ‘Project’ filter in advanced search - Is/Isn’t Archived - would make it so much easier.
The advanced search feature (used for saved searches) allows one to search within a project, or to exclude a project, but there’s no way to exclude archived projects from searches. As a result, a search for tasks across projects will return tasks for archived projects, and the only solution is to mark them as “complete”.
Yes… NEED this feature. When cleaning up old teams/projects, you are faced with the dilemma of either deleting the team and losing stuff (cause you don’t want to have to cull thru everything in it to validate) or archiving it. But the downside of archiving it is that everything in there shows up in search results cluttering current topics/activities. It would be highly beneficial if search did not include archives by default but allowed you to include archives in the advanced search dialog.
Thanks for linking this #productfeedback post @Mark_Hudson! @TarW, I’ve gone ahead and merged your post with Mark’s thread to consolidate feedback around this topic!
I’m afraid not, @Nick_Bryan. We solved the problem by stripping all of the custom fields from a project before archiving it. I’m surprised this option hasn’t been added to the advanced search filter by now.
Oh yes, definitely need this. I use a personal search for a 30 days ahead look within my division just to see what’s planned. And I see a lot of milestones left unchecked or tasks that has dates on them and while the whole project is cancelled or for other reasons archived, I still see every task listed in these archived projects which means that it is not a really filtered list for me.
Also what I discovered is that there is a way to filter tasks that are assigned to “nobody” or “not me” but there is no “anybody”/“anyone”. Because in my case, there are a lot of procedural tasks that we left unassigned in projects, and I want to focus on the tasks that are assigned, but I don’t need to know in advance to who specifically. I just want the tasks that have people on it to show up in the search list.
Has there been any traction on this request from the community? Our team relies heavily on the advanced search function to save living reports, but we don’t want results pulling up from archived project boards.
We use a lot of quite large templates.
And we use a lot of different advanced searches in our workflow.
It would be amazing to be able to exclude them from advanced searches without needing to add a tag, or custom field, or using another janky workaround as we’re currently doing a tag system, which is a lot of extra work.
A simple button “include templates” in the advanced search options would be amazing.
Same with archived projects, it would be great if we could find a solution to ex/include those in advanced searches as well.
