iOS Workflow App - Select Reminders to push to Asana


#1

My previous iOS Workflow script would allow for a dictation to an Asana task (via email):

This script will allow you to select from your iOS Reminders and those selected todo’s will be sent to Asana via email then removed from your iOS Reminders list.

I find this works well for the way I work, I am always adding tasks via Siri and I don’t want all of them in Asana. I also don’t like to remember to add certain tasks to certain reminders lists.

So now I can add any task I want to iOS Reminders, then when I run the workflow I choose which to send to Asana.

https://workflow.is/workflows/a8dc254d6bc447e0b07bcd2009880b76

NOTE: The “remove reminders” is destructive. However, there is a confirmation to remove the processed reminders.


#2

Thanks for sharing, @Geoff_Manning.

Out of curiosity, are there certain categories of types of tasks that you want in Asana vs. not? Do you have these set up as variables in the Workflow or do you pick and choose one by one?

I’d love to learn more about what types of reminders are better suited in Asana for you.


#3

I have been using Todoist for personal task management. I find their filtering (saved searches) better for my workflow. Mostly due to the complexity of the searches I want (see here).

For work, I still find Asana to be the better option, the collaboration can’t be beat.

So if I brain dump tasks into Reminders (via Siri) then I can pick and choose which to send to Asana. I have a comparable workflow for Todoist.


#4

Thanks for the quick follow up and detail. So anything that requires collaboration heads to Asana, and any individual tasks into Todoist?


#5

It’s more of a Home vs Work delineation.

Asana:

  • Work Goals
  • Work Projects
  • Work Single Action Tasks

Todoist:

  • Home Goals
  • Home Projects
  • Home Single Action Tasks

#6

Awesome, Geoff! I’m new to Workflows, so perhaps this is a user mistake… when I run this workflow it sends everything to Asana correctly, but it sends all of the tasks s a single subject / single task. So, if I have three reminders:

Eat broccoli
Pick up kids
Wash uniform

When the workflow runs, it sends it all in one email to Asana as:
“Eat broccoli Pick up kids Wash uniform”

In Asana, it all shows up as this single task; when I check the mail client, I can see it’s sending as a single email and not multiple emails (one for each task).

Any ideas?