Project Hierarchy / Projects / Subprojects / Sections / Tasks / Subtasks

projects

#1

I feel that the most glaring weakness of Asana is the lack of any defined options to establish a project hierarchy. Currently, the only way to group projects is by establishing teams (if you are a premium user). However, even that can get very cluttered.

When kicking off a large projects, it would be fantastic to break it down into multiple sub-projects rather than sections. That will reduce clutter and allow users to hone in on sub-projects. Currently, sections, though useful, are not collapsible, so projects can get very lengthy.

Furthermore, a user should be able to drill into a sub-project and see a defined breakout of the sections, tasks, and subtasks.

Thank you.


#2

Weakness or strength? My feeling is that another level could be confusing and make the product more complex. But I agree that managing many projects/tasks can be challenging… @Julien_RENAUD any suggestion on the subject?


#3

Another topic is already opened, see:
https://community.asana.com/t/project-folders/

As subtasks are not easy to use I would also appreciate to group some projects. For project with several members involved (research, marketing, finance,…), having only one project with sections leads to a very long list of tasks, even too long… For this reason we have already doubled some projects but not ideal because the project’s list becomes long. Thus for very big project we have decided to convert the project into a team.


#4

I hear what you are saying, @James_Leo. Two current workarounds for sorting projects:

  1. Group with color-coding
  2. Use an empty project as a placeholder/title project.

See image below for an example combining these approaches.

Todd
AsanaTraining.com


#5

Hey team, great post of question and answers. I learned much from this. I have to say…I’m going with strength here. I encourage Asana users to cease managing projects from the grouping of projects and to rely on Advanced Search saved reports instead. In the advanced search, you can add multiple projects, certain or all assignees, date ranges, tags, etc. Instead of trying to build your hierarchy on the left hand side of the page, refer back to your saved report. You can share the report with others and then just refine your search to make small or large changes. Then, each person gets their own view, especially if you add the “Followed By” filter. Try it and let me know what you think.


#6

Heath - I can appreciate the benefits of that approach. However, in my opinion, a successful project management tool is one that is designed for the lowest common denominator on the team so onboarding is simple and compliance is maintained. What you’re describing is something that would work for power users, but not necessarily for a junior team member. That is why I believe an intuitive hierarchy is a must. Just my opinion of course, but there most be a reason why is a standard feature out in the marketplace.

Thanks again for the insight.


#7

I will reiterate the suggestion of Evernote’s use of folders Notebook%20ClosedEvernote%20Folder%20System-Expandedwhich are simply created by dragging notebooks on top of each other which then the user is prompted name the folder.