See a list of tags?

tags

#42

Hi James

I can access all tags available to my team but I can’t seem to access tags available to the whole organisation. In the workspace I set up, I can only access those tags.


#43

It does not contain all of the tags. Just some. Unfortunately, I think Asana is greatly missing the ability to see tags which we still use for context a lot.


#44

Tags are so essential for organizaing tasks and minimizing the need for workarounds such as copying tasks across boards - not to mention absolutely standard in any organization/project/tasks tool - that it feels counterintuitive to make their use so complicated. Especially as a step backwards, as there used to be a straightforward list in earlier versions which you could edit as necessary.
I don’t have statistics, but I feel pretty sure most of your users don’t have the knowledge or desire to go messing with APIs and codes, unless that’s their field.
I campaignedhad to have Asana be adopted as the standard project platform at work, and in just a couple of weeks, much as many of most people liked it, the whole tags issue is very likely be the deal breaker.


#45

@Alexis, double clicking on a tag does nothing for me… Does this only work on the premium version?


#46

Hmm it should work for all users. Have you followed all the steps listed here?


#47

Maybe full tag functionality is being held back because it would allow free version to not need custom fields, thus eliminating upsell capacity?

I am trying to use Tags for tech support issues w/o the use of custom fields - for status, priority, software affected, etc. I think using Sections/Tasks in Projects is cumbersome. To each their own!


#48

Hi All,

I am using Bridge24 & asana integration. In bridge24 you have a chance to see all tags as a list on the left side. You may even use filter option and search the tag you are looking for.

I hope this helps.


#49

Agreed. I’ve started using Bridge24 too, and I’m pretty blown away by how much information you can get from it. It has a huge advantage over the Google sheets Dashboard report because it also includes custom fields.


#50

In any task, hit Tab+T and then in the tag field press space, then backspace then you’ll see a list of existing tags in a scrollable list.


#51

@David_Ruder nice trick :stuck_out_tongue:


#52

Anyone know how to remove tags? I setup Bridge24, love what I see so far and can see all the tags, but would like to delete several of them. Any ideas?


#53

@KristiDuran to remove tags in Asana, just hover over the tag and click the x button. Not sure about Bridge24 though.


#54

I imagine the way to delete a tag is to search for everything with it, and then remove it from all the tasks (using multi select of all tasks).

I can’t say if it’ll remove the existence of the tag in Asana, but that would be my best recommendation.


#55

You can click on the tag to get a search-page with all tasks that contain this tag. Within this page you can hover over the down-arrow right beside the heading of the page, which should be the name of the tag, there you find “Delete Tag”.


#56

@Ed_Johnson & @Brian_Titus both offered suggestions that, when combined, could be a great solution until Asana provides a list of all tags in one place (by the way, I agree with others that the main team dashboard would be a great place for that).

Here’s what I decided to do:

  1. Have a naming structure for tags where they all begin with a #. So #Meetings, #Content, etc. This way when you open a new task and click on the ‘Tags’ icon to see the tag entry box, as @Ed_Johnson suggested, instead of hitting the space bar & backspace to get the list to show up, you can simply type in a # and ALL of the tags should appear right there.

  2. @Brian_Titus suggested favoriting tags, which is a great idea for getting them to all show up in a list somewhere without having to open a random task to see them. By making a habit of adding every tag to favorites, now you can see them all in one place. And since they are all labeled with # it is easy to see that they are tags vs. projects in the favorites list. I’m going one step further and giving ALL tags one universal color - so they now all start with # and share a consistent color, which makes it super clear at a glance in the favorites list (and anywhere else I am in Asana) that they are tags vs. projects.

Thanks everyone!


#57

Neat idea! I may have to start using this trick as well.


#58

I like the idea to begin tags with #, to distinguish them in lists better from project names. But when entering # appear only the last 10 used tags, as with “normal” tags also.


#59

Thanks Ed, this works, but only shows me a few tags… We seem to have such a proliferation of tags that it leads to confusion and makes searches complicated. In the past, I would be able to view all actively used tags and then do a clean up. We do have a reference list, but this is not enough as sometimes there could be a mis-spelling - which lets to the creation of a new Tag. Any ideas Asana on how one could view all used tags and then streamline or selectively purge the list.


#61

Here is how to see the list of all tags from the UI in a web browser:

  1. Type the first list of a tag name that you know exists.
  2. The list of matching tags is displayed.
  3. Click the backspace key.
  4. The complete list of tags is now displayed!

I too was frustrated by this and accidentally discovered this method. :slight_smile:


#62

Unfortunately, only a couple of tags are displayed, not the entire list :frowning: