Hi Asana Community!
Ceri here from our User Support team in Dublin, with my first post! Having trouble with the Sync to Calendar feature in Asana? Here are some tips that can help!
Is there a different calendar application that you’d like to sync your Asana tasks to but can’t see how to do it? Post below and we’ll see if we can help, or someone else in the community might already know how to do it! In most calendar apps, this functionality is known as subscribing to a calendar.
You can sync individual Asana projects to your calendar app, or your My Tasks list. It’s not possible to sync Team Calendars. Also -
- The sync is one way. Tasks from Asana will appear in your calendar app, but events from your calendar app will not appear in Asana
- Tasks must have a due date to sync
- Due times do not sync. Tasks will appear in your calendar app as “all-day” events
- Completed tasks do not appear in your calendar app. When the sync updates, completed tasks will be removed from your calendar app
- Synced tasks in your calendar app cannot be edited
Here are some common questions we receive about Sync to Calendar - if you’re having trouble one of the tips below may help!
My calendar app isn’t updating with new Asana tasks!
Your calendar app is in charge of how often it syncs with Asana. In some apps like Calendar for macOS, you can change how often it syncs. In others, like Google Calendar, you’ll have to wait for it to update. Google Calendar updates itself once every 8 hours or so. I recommend reviewing the support documentation for your particular calendar app for more information!
I get an error when I try and subscribe to my Asana calendar from my calendar app.
Sometimes if a project has a lot of tasks, the request to sync your calendar may “time-out.” Try changing the
https:// at the start of the Asana calendar URL to
webcal:// and then try again.
How do I unsubscribe from the Asana calendar?
This will depend on your calendar app. I recommend reviewing your calendar app’s support documentation for information on unsubscribing from internet calendars.
I hope this helps clear up any questions you have on how to sync your tasks in Asana with your calendar app! If there’s anything above you’d like us to clarify or if you have any questions or feedback, please comment and let us know!