Why subtasks don't appear in your Project Calendar

calendar
view
listview
subtasks

#1

One question that I see pretty often is why subtasks don’t appear in your Project calendar. This is a completely understandable question (and, trust me, it’s an idea that we’ve thought about) so I thought I’d take a few minutes to give more background.

If you think about how a Project is set up, you’re either going to be looking at it as a List (or Board!) or as a Calendar. These two (three!) options are your viewing options, but they’re going to show you the exact same tasks. If you do want to see your subtasks in your Project view, you can definitely add them to the Project (https://asana.com/guide/help/tasks/fields#gl-multi-home), but they’ll appear in both the List/Board and Calendar views.

With that said, all tasks and subtasks will appear in your Team Calendar if you’re working in an Organization (or your Workspace Calendar, if you’re working in a Workspace). This is because tasks don’t have to be homed in a Project (although I’d strongly recommend that they are), but the do have to be homed in a Team (or Workspace).


Only top level tasks in calendar view
#2

Thanks for this, @KaylaT ! We definitely hear that question on the CS side as well :slight_smile: I’d love to recommend another strategy to have subtasks appear on a calendar – create a Search view.

  1. Create an Advanced Search for all Tasks in the Project in question.
  2. From the “Add Filter” Menu, select “More.” From that menu, select “Subtask…”
  3. Then, you can select “Any”.

That will create a list of all the Tasks and subtasks in the Project in a single view, similar to the result @KaylaT is referring to above. but without manually adding each subtask to the Project.

You can then view on a Calendar and save for later, if you’ll be referring to the Calendar view often. Another way of achieving the same view!


#3

A simple change would be the option to have subtasks inherit the projects and tags of the parent.

I don’t know about anyone else but this would help alleviate a lot of our pain in using Asana.


#4

I believe they have mentioned in the past that this is something they’ve discussed and/or are working on - that the default project assigned to it is that of the parent project.


#5

Yet another example of a case where it would be nice to have a general list of what’s “on the radar” for the asana dev team. We don’t need timelines… just an acknowledgement that it’s under consideration. Like Spotify does.


#6

This would be awesome to see sub tasks on the main project calendar view, as it helps with planning


#7

If you add sub - tasks to the project then they show up multiple times. Super confusing. Why would you want to create subtasks that don’t show up in a calendar? This doesn’t make sense to me at all.

Kind of interesting you have to create a report to use the tool. I would suggest the product analytics team look into how many reports are created with no changes. I would assume this would show how many people want to use subtasks in their calendar.


#8

I stumbled accross this topic some days ago and accepted this is not yet supported.
However, for people like me, who did not know “Sections” exist: you can add Sections to your project in which you can subdivide your tasks. This works fine if you only have 1 level of subtasks.
Advantages for me:

  • Clear overview in project task list
  • Instagantt supports sections
  • The “Project” grouping in “My tasks” works as expected (while it does not for subtasks, subtasks are shown as having no project)

You can add Sections by hovering over the “Add task” button, waiting for the “Add Section” button to appear and then (obviously :)) click that button. Not sure why this button is somewhat hidden.


#9

It seems like the best option would be to just give your users the option to turn subtasks in the calendar off if they want to. Google Calendar’s multi-calendar interface is a perfect example. Just a tickbox.


#10

oh, please let this happen.